At Workz we try to be as transparent and conservative in our use of personal data as possible. Not just to comply with the requirements of the law, but also because it is the right thing to do.
Here is a quick overview of the personal data we handle as a part of running Workz.
A side-benefit to this is that you, as the user, do not have to click a banner to accept cookie use when visiting us.
Friend of Workz
We only do automated marketing through our mailing list; Friends of Workz. It is our way to keep in touch with people who are interested in our approach, what we do and who we are.
As a member of this list you will receive no more than a single newsletter a month (right now we only send out two or three a year) and invitations for 10 events a year.
The list is hosted by Ubivox who are Danish based and fully GDPR compliant. We previously used MailChimp for newsletters, but are phasing them out in favour of a Europe based service with more transparent data use, less tracking and more user friendly un-subscription.
Client and contacts
If you do business with Workz (as a supplier or customer) we need to store your contact information for the duration of the project and afterwards as required by the laws of accounting. This information is needed for things like invoicing, any potential IRS audits, and to be able to contact you later on matters relating to the project.
So, if you have bought services from us, or the other way around, some personal data cannot be deleted. But we will never use this data to target you for unsolicited marketing.
To use our leadership simulations you need to be personally certified. This is our way of making sure that the end users get the best possible experience.
For us to keep track of who are certified in one or more of our simulations we need to store their names and contact details for as long as they want to remain certified.
If they no longer want to be certified we can of course delete this information.
When we have job openings we store personal data for the duration of the process of hirering. Once the position has been filled we delete all applications unless we get a specific permission to keep the data. This could be the case if we would like to be able to contact the applicant for a later job opening.
Yearly data purges
We are a smallish company with a relatively unsophisticated data storage setup, so we try to be practical about handling personal data.
Once a year we will look into the past years activities and see if they cause us to have to delete personal data. This could be relating to projects (lists of contacts fo a project), events (participants) og internally (employees who are no longer with the company).